![]() With these assumptions set, we can now forecast the number of children over time as shown in the chart below: Source: Day care financial model 2. See an example below: Source: Day care financial model toddler, pre-school, primary school) and over time (over the next 5 years). For example, if a room is at 75% occupancy rate, it means there are only 4 children in a room with a maximum capacity for 5 children.Īll these parameters can either be set for the day care business as a whole, or instead we can have separate assumptions for each child category (e.g. The capacity per room (say, 5 children per classroom) and.The number of rooms (classrooms) you have and.Let’s first forecast the number of children, it is the result of: The first step of any financial model is to forecast the main driver to your revenue: what moves up or down revenue? For day care, it’s either pricing or the number of children. In this article we’ll explain you how to create powerful and accurate financial projections for a child care facility with 50 children. Whether you want to understand what’s your breakeven, your valuation or create a financial model for the business plan of your day care, you’ve come the right way. your expenses.Every business needs a financial model. It all just comes down to how important it is to have a spreadsheet of your income vs. A lot of things can be added back into your budget or taken away from your budget. You may not provide meals, so than you do not have to worry about buying groceries. You can defiantly invest more or less towards your daycare. You have to remember you are saving not spending childcare for your own children, driving to and from work, and then eating out for breakfast and lunch each day. Having $2400 a month as an income is actually not bad. Toys, furniture, items for the daycare $100 a month.Office Supplies/ Activities/ Paper Products $100 a month.Let me break this down so you can visually see what you’re spending and what you bring home as income. When you keep track of these items, than you can truly come up with a budget of how much you spend each month on the certain categories you budget for. You obviously want to buy the frozen bag of strawberries. For example, if fresh strawberries are $3.99 a case and the case will only last you for two meals and you can go buy frozen strawberries for $5.99 and use it for 10 meals. When you take the time to write it all out, you can visually see where you need to substitute something or cut something out completely. This is the one that I have to make sure I am particular with because I have to feed my kids, but the cost of groceries is going up a lot. The third and final spreadsheet I do each month is for food. That way it is easier to track and you don’t have to go back and say, “Well my household used 5 rolls of toilet paper and the daycare kids used 4 rolls.” Food Expense Spreadsheet You will also want to buy a package of toilet paper, soap for handwashing, paper towels, etc. If you are going to print pictures to color or activities to do, you’ll want to make sure you keep track of the paper, ink, and printer. Anything you buy and use for your daycare is an expense and will come out of your budget. You will want to not only track, but also keep your receipts for further proof. When it comes to writing off your expenses at the end of the year, it is important to track everything. Expenses (Office Supplies, Paper Products) That way I know who hasn’t paid and will need a reminder. I will highlight the cell in green when they pay. This is also a nice way to keep track of when they pay too. Finally I have a total column to add up each child’s amount for the month and then I do a grand total ROW for the total of all the kids for the month. Then there is a column for extra things you may charge, late fees, drop in, registration fee, etc. I make a column for the child’s name, Week 1, Week 2, Week 3 (however many weeks are in the month) with the date next to them. ![]() I make a tab for each month at the bottom. When I do my spreadsheet for my revenue, I use Google Sheets.
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